The finale of your MICE events, by Celesta.
Conventions, international launches, gala evenings or incentives: we design and produce the finale of your corporate events, in pyrotechnics and light drones.
- Indoors and outdoors
- Safety file compiled for the site
- France, Europe, the Middle East, Asia
Our place in your programme.
Over three days of plenaries, workshops and meals, for a convention as for a symposium, we handle a single moment, the finale, from its design to its dismantling.
MICE agencies
International launch, conference, incentive event: you’re looking for a highlight that will impress both the executive committee and guests from six countries. We’ll tailor it to the venue you’ve already booked.
Event management
Large-scale seminars, corporate anniversaries, formal events: you are responsible for the company’s image within the organisation. We create an experience that resonates with all audiences, without resorting to gimmicks.
Inbound agencies and DMCs
You host foreign delegations in France and you are selling a destination. We stage the venue (château, heritage site, urban space) in front of your guests.
Four disciplines, depending on the venue and time.
At a MICE event, we choose the discipline according to the venue’s constraints: a château garden, an urban rooftop, a plenary hall and a harbour quay do not allow the same things. Here is what you can promise, and what we check before you promise it.
What you promise
What we check
Fireworks displays and pyrotechnics
A fireworks display needs an outdoor space, a safety zone and neighbours compatible with the chosen time.
Regulatory distances from the firing point, prevailing wind directions, approval of the venue and prefecture declaration. Full details of the discipline can be found on the pyrotechnic show page.
Drone light show
The brand’s logo written in the sky, silently and with no fallout. The pitch resonates with an international audience and with a management team mindful of its environmental footprint.
Airspace above the site, proximity to an aerodrome, authorised altitude and application submitted at least forty-five days in advance. See the page on drone light shows.
Sound and light show
We suggest it when the site is constrained, the hour late or the neighbours sensitive. It brings out a façade and a courtyard, with no pyrotechnics.
Acoustic assessment, possible fixing points on a listed building, the actual electrical power available on site, and installation times that fit in with your schedule.
Video mapping
The brand’s story projected onto the venue hosting it. It presents a heritage site to guests discovering it.
A three-dimensional survey of the façade, the required setback for the spotlights, the ambient light levels at the site, and authorisation from the owner or the Architecte des Bâtiments de France.
Pyrotechnicians, depot, time-code, point of contact.
We keep these four points in-house, and that is what enables us to stick to a schedule down to the minute rather than by the hour.
In-house F4 pyrotechnicians
Whether at a protected site or in the presence of official guests, the venue asks who is firing and with what qualification: we give it the names of our pyrotechnicians and their F4-T2 certificate.
Licensed storage facility
Our licensed storage facility means we do not have to rely on supplies at the height of the convention season.
Timecode synchronisation
Your running order allows a window, sometimes two minutes between a speech and a service. We set the sequence to timecode to keep to it without any unnecessary safety margin.
A single point of contact
A single point of contact liaises with the venue, your production control team and your staff, including on an international programme.
Five stages, based on the pace of your programme.
We are joining a scheme that is already in place. Here is what we expect from you and what you can expect from us, step by step.
You
We
01
Just let us know the venue and the time
The venue, the date, the slot in the programme, the number of guests and where they’re coming from. With these five factors, we tell you what’s feasible.
01
We are assessing the site
Site constraints, airspace, the neighbourhood, heritage status. You’ll know within forty-eight hours what you can propose without taking any risks.
02
You hold the intention
The message of the convention, the tone expected by the management, and what the show expresses without any speech.
02
We are writing the sequence
Scenario, choice of disciplines based on the constraints identified, musical score and cost estimate. The document is designed to be presented to your client as it stands.
03
You’ll be showing us round the venue
The stage manager’s contact details, the site’s rules and regulations, and the set-up slots agreed with the hotel or the château.
03
We engage with the place
Safety dossier, site layout plan, direct communication with the site manager and submission of declarations. You do not make any decisions on technical matters.
04
You secure the running order
The final schedule for the evening, including any last-minute changes. We adapt to your running order.
04
We set up and rehearse
Set-up outside of broadcast times, rehearsals, a safety briefing with the venue and confirmation of the go-ahead for the launch with your production control team.
05
You’re clearing the room
The only thing left for you to do that very evening is to get your guests to the right place at the right time. We’ll give you the exact location and time.
05
We launch and then withdraw
A team in the control room, launch on cue, followed by dismantling and restoring the site to its original condition before the following morning. We hand back the site ready to welcome you again without reservation.
Lead times for a MICE event.
At a MICE event, the venue and date are set very early but the content moves until the last moment. We follow these changes in the creation, while the authorisation lead times stay fixed.
3 to 6 months
The Time of Creation
The timeframe within which we commit to a full-scale production. The script, on the other hand, can continue to evolve much later: we need the venue, the date and the discipline early on.
1 month · 45 days
The era of the administration
At least one month before a fireworks display, and at least forty-five days before a drone light flight. These minimum timeframes are set by the regulations: we base the deadline for your decision on them.
48 h
Site classification
To find out what’s available at your venue
+20
Countries of operation
France, Europe, the Middle East, Asia
F4
Certification
Professional-level shooting
ICPE
Licensed storage facility
Availability during peak season
The rules of the host venue.
At a MICE event, the venue is booked before us and has its own rules: we do not handle a listed château, a hotel, a convention centre or a plenary hall like municipal land. The venue manager usually decides, and we deal with them.
What the place demands of you
What we’re sorting out with him
A listed or heritage site
Protected façades, roofs and gardens; restricted access; in some cases, prior authorisation is required before any installation work can take place.
The file and the cover
We compile the documentation required by the site, specify the distances from protected areas and the physical protective measures to be put in place. Restoration work is included in the service.
An interior open to the public
A plenary hall or reception venue has its own safety officer, its own detectors and its own capacity limit.
Choosing interior design features
We tell you straight away what is permitted in the venue and what is not, and we confirm the agreed arrangements with the venue’s security manager before you commit to the event.
A neighbourhood and a cut-off time
A hotel in the city centre, local residents, and sometimes a local by-law setting a curfew on noise levels.
The calibre and the time
We adapt the calibres and duration to the authorised time, and we offer a silent show (drones or lighting) when the slot no longer allows noise.
Qualify your venue.
The venue, date, time slot and number of guests are all we need for an initial quote. You’ll receive a creative proposal and a cost estimate that you can present to your client as they stand.
Your questions about MICE events.
The venue has already been booked. Is there still time for you to get involved?
This is the most common scenario, which is why we start by assessing the site. Within forty-eight hours, we’ll let you know what is feasible at that specific location, at that specific time, and what isn’t. This means you’ll know what you can offer before making any commitments to your client.
Can you create a spectacular effect indoors?
In a hall, the framework is set by the venue and its safety officer. We tell you straight away what is possible in that venue and we have the plan approved by the venue before you commit. If the interior isn’t suitable, the sequence is moved to a light display or outdoors.
How far in advance of the event should we book?
Allow three to six months for the entire production. There are two additional administrative requirements that are non-negotiable: at least one month’s notice before a fireworks display, and at least forty-five days’ notice before a drone light flight. The script, however, can continue to evolve well beyond that point.
Do you carry out work abroad for our delegations?
We operate in France, Europe, the Middle East and Asia. For our shows in Switzerland, the drone flight authorisation comes from the FOCA and the firing from a local partner who holds the permits. Deadlines and authorisations vary from country to country: this is the first thing we check, even before assessing the artistic feasibility. We therefore scope a project outside France earlier than a French project.
Our running order is on the move right up until the last minute. Is that a problem?
No, provided that the venue, date and discipline have been finalised. The launch takes place on your production control room’s cue and the sequence is synchronised to the timecode: any delay in the evening’s programme will not jeopardise the show. The authorisation lead times, however, stay fixed.
How much does a drone light show cost?
A drone light show starts at 10,000 euros. The final cost depends on the number of drones, the duration of the choreography and the site’s airspace restrictions. We will provide you with a rough estimate once the venue has been assessed, before any detailed planning takes place.